Calendar and Event Date Fields

What the calendar is for

The calendar in VenueBill is built for wedding and event venues that bill around specific dates. It shows upcoming events pulled from the date fields on your invoices, so you always know what's coming up.

Adding a date field to an invoice

When creating or editing an invoice, you can add one or more event dates:

1. 1

   Open a new or existing invoice.

2. 2

   Look for the "Event date" or date field in the invoice editor.

3. 3

   Enter the date of the event or scheduled work.

4. 4

   Save the invoice. The event will appear on your calendar.

Viewing the calendar

The calendar view is accessible from the Dashboard or the Calendar link in the sidebar. It shows:

• All upcoming events from invoices with event dates.

• Each event is linked to its invoice - click an event to open the invoice directly.

• Events are color-coded by invoice status (Paid, Not Paid, Overdue, etc.).

• Monthly and weekly views are available.

Dashboard upcoming events

The Dashboard also shows a list of upcoming events in the next 30 days, alongside your revenue chart. This gives you a quick overview of what's booked and whether the associated invoices have been paid.

Why this helps event businesses

For event-based businesses, the calendar connects your booking schedule to your billing. You can see at a glance which upcoming events have been invoiced, which are paid, and which still need attention - all without switching to a separate calendar app.