Free venue operations template
Banquet Event Order Template + Filled Example
A banquet event order (BEO) is the working run sheet a venue uses to coordinate an event's room setup, service timeline, menu, contacts, and charges. It gives the venue team and client one shared record of what should happen, when, and who owns each step.
Fictional filled example: Harbor House Events is hosting Maya Rivera and Jordan Lee's 120-guest wedding reception, with a 2:00 PM vendor load-in and dinner service at 6:30 PM.
VenueBill is booking and billing software for wedding and event venues. This planning template does not replace your signed contract, catering checks, or tax review.
Edit the exampleFICTIONAL EXAMPLE
Maya & Jordan Wedding Reception
2026-10-24
120 guests
- SPACE
- Grand Hall and west terrace
- SERVICE
- Hosted beer and wine, 5:30–9:30 PM; sparkling toast at 7:10 PM
- FIRST CALL
- 14:00 · Vendor load-in and room access
- PLANNING TOTAL
- $13,629.11
Edit the working assumptions
The calculation uses only the values below: guests × menu price, then service charge, then tax on the subtotal plus service charge. Each amount is rounded to USD cents. Verify how your contract and jurisdiction treat fees and tax before using the estimate.
Keep the event record and billing together
When you are ready to move beyond a standalone worksheet, VenueBill connects the event date, contract, deposit, payment schedule, and balance.