Features
Everything a venue needs, from first inquiry to the final balance
VenueBill keeps your bookings, deposits, contracts, and payments in one place, all anchored to the event date. No spreadsheets, no chasing, no juggling four tools that were never built for weddings.
Why venue-native matters
A venue does not bill like an agency. It holds a date, takes a deposit, and collects on a schedule.
Generic invoicing tools have no idea what a date hold is, never mind a non-refundable deposit or a final headcount due two weeks out. VenueBill is built around exactly that rhythm, so the software works the way you already do.
Bookings
One calendar
Every inquiry, hold, and confirmed event in a single view, so no two weddings collide on the same date and space.
Deposits
Held cleanly
Take a non-refundable deposit to lock the date, tracked and reported so you always know what is secured.
Balances
On schedule
Payments are anchored to the event date and collected automatically, so you stop chasing the final balance.
The toolkit
Built for how venues actually get booked and paid
Event bookings
BasicYour core venue record: the couple, the date, the space, guest count, package, and status from inquiry through completed.
- Inquiry, hold, confirmed, and completed statuses
- Link the couple, space, and package
- Track guest count and final headcount
Deposits to hold the date
BasicTake a non-refundable deposit to secure the date, then track exactly which events are held and which are still pending.
- Flag deposits as non-refundable
- Mark deposits paid and reported
- See what is secured at a glance
Payment schedules
BasicBuild a schedule anchored to the event date: deposit to hold, a second payment, then the final balance before the wedding.
- Milestones counted back from the event date
- Editable percentages and timing per event
- Balance due safely before the big day
Couple portal
BasicOne calm place for couples to view their balance, pay online, and follow their payment schedule without calling you.
- Online payment through Stripe
- Clear running balance and history
- No account or password to manage
E-sign contracts
ProSend the venue contract, collect a legally binding signature online, and keep the signed copy attached to the event.
- Sign from any device
- Signed copy stored with the booking
- No printing or scanning
Quote and package builder
ProBuild reusable ceremony and reception packages with add-ons, then turn an accepted quote into a contract and scheduled invoices.
- Reusable packages and add-ons
- Quote to contract in a few clicks
- Feeds straight into the payment schedule
Booking calendar and date holds
ProSee confirmed events and tentative holds on one calendar, with double-booking prevention across dates and spaces.
- Confirmed events and tentative holds
- Double-booking guard by date and space
- Month and list views
Reminders
ProAutomatic email and SMS nudges for payments due, final headcount, and the countdown, so couples stay on track without you.
- Payment-due reminders
- Final-headcount prompts
- Event countdown nudges
Multi-space and multi-day
PremiumRun several spaces and multi-day events cleanly, with holds and schedules tracked separately for each.
- Separate calendars per space
- Multi-day event support
- Peak and seasonal pricing
Reporting and team
PremiumAdvanced reporting, automations, team seats, and API access for busy venues running a full events operation.
- Advanced revenue and booking reports
- Team seats with roles
- Automations and API access
One connected path
From first inquiry to a paid-in-full wedding
Every step stays attached to the same event, so nothing lives in a separate email thread or a forgotten spreadsheet tab.
Step 1
Inquiry comes in
Create the event with the couple, date, and space. It lands on your calendar as an inquiry.
Step 2
Hold with a deposit
Take a non-refundable deposit to lock the date and move the event to a confirmed hold.
Step 3
Contract and schedule
Send the contract to e-sign and set a payment schedule anchored to the wedding day.
Step 4
Paid in full
Couples pay each milestone online from the portal. You watch the balance reach zero.
What couples see
A portal that feels as considered as your venue
Couples get one calm place to see their balance, pay online, sign the contract, and count down to the day. No logins to remember, no PDFs to dig for, no wondering what is owed.
- ✓Pay the deposit and each milestone online, on their own time
- ✓See exactly what is due and when, with no guesswork
- ✓Sign the venue contract from their phone
- ✓Watch a countdown to their wedding day
See it with your own first event
Set up your venue and a booking in minutes. Start free, no card required.