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Free Wedding Venue Deposit Invoice Template
A venue deposit invoice requests an upfront payment toward an event booking. It should list the deposit amount, event date, balance due date, and accepted payment method so the client knows what is due now and what follows.
Fictional filled example: Willow Glasshouse invoices Jamie Lee and Morgan Reyes for a $1,500 deposit by card for their October 24, 2027 event, with the remaining balance due September 24, 2027.
Next, prepare the event-day details in the banquet event order template, or review VenueBill's booking-and-billing workflow.
VenueBill is a booking and billing platform for wedding and event venues.
Your Venue
Couple & Event
Deposit Details
Live Preview
Updates as you typeYour Venue Name
Deposit Invoice
Non-refundable
Booked By
Couple Names
Event Date
To be set
Due
October 21, 2026
| Description | Amount |
|---|---|
| Total contract value | $6,000.00 |
| Deposit (30% due to hold the date) | $1,800.00 |
| Remaining balance (not due yet) | $4,200.00 |
Notes
Deposit holds your date. Remaining balance due 14 days before the event.
Generated with VenueBill, venuebill.com
Card required; no charge today. Your selected $39 or $59 monthly plan starts automatically after 14 days unless you cancel.
Your draft saves automatically.
Deposit invoice vs. itemized invoice
This tool isolates the contract value, deposit percentage, due date, and remaining balance. It does not break the full package into venue rental, catering, bar, AV, or add-ons.
Review the itemized invoice checklist and worked venue exampleDo this automatically
Auto-generate the deposit invoice, and every payment after it.
VenueBill creates the deposit invoice the moment you book an event, schedules the rest of the payments off the event date, and reminds the couple automatically. No re-typing a template for every booking.
Card required; no charge today. Your selected $39 or $59 monthly plan starts automatically after 14 days unless you cancel.
Learn more
Deposit guides for wedding venues
Wedding Venue Deposits: How Much to Charge and How to Collect Them
A practical guide to deposit amounts, timing, and collecting them cleanly so your booked dates stay held.
Read moreHow Much Deposit Should a Wedding Venue Charge?
A closer look at picking the right deposit percentage for your venue and your dates.
Read moreNon-Refundable Deposit Wording for Wedding Venues
Sample clauses that hold up, so your non-refundable deposit is clear before the couple pays.
Read moreHow to Set a Wedding Venue Payment Schedule from the Event Date
Build a clean milestone schedule so the deposit is just the first of several tied to the event date.
Read moreCommon questions about wedding venue deposit invoices
Is this deposit invoice template really free?
Yes, 100% free. Fill in the venue, the couple, and the event details, then preview the deposit invoice instantly, no account needed. Download PDF uses your browser print dialog. To manage invoices and payments, create a VenueBill account and set up your event. This browser draft is not imported into your account. A card is required for the 14-day trial; your selected $39 or $59 monthly plan starts automatically afterward unless you cancel.
How much deposit should a wedding venue charge?
Most venues charge 25% to 50% of the total contract value, collected the day the couple signs. Higher-demand dates and longer lead times support a higher deposit. See our full guide on how much deposit a wedding venue should charge.
Should the deposit be non-refundable?
For most venues, yes. A non-refundable deposit compensates you for taking a date off the market, as long as the wording is clear before the couple pays. See our sample non-refundable deposit wording.
What happens after the deposit?
The deposit is the first payment, not the only one. Most venues follow it with one or two more milestone payments tied to the event date, with the final balance due 7 to 14 days before. VenueBill generates that full schedule automatically once the deposit invoice is created.